Rental Administrator - Camps Bay

Career Custodians

4th May 2021

Cape Town, South Africa

2 to 3 years

8000 - 12000

Cost to company

Junior Mid

Full Time


  • Administration
  • Hospitality
  • Marketing
  • Real Estate


  • Hospitality
  • Real Estate

Job Description

Rental Administrator – Camps Bay

A dynamic entrepreneurial company is looking for a Rental Administrator to administrate and assist with all areas regarding long term rentals with the focus on document management and after-contract client relations. Establishing and maintaining professional working relationships between owners, clients, service providers and resident owners within the immediate environment.


  • Grade 12 or equivalent

Work experience:

  • 2-3 Years’ experience working as an Administrator, preferably in the Residential/Rental sector


  • Excellent attendance record
  • Well-presented appearance
  • Product / systems knowledge: MS Office: Word, Excel, Outlook
  • Ability to Communication with tenant, suppliers and management


  • Knowledge of Payprop
  • Knowledge of Averly
  • Be a registered estate agent
  • Knowledge of the Sectional Title Act

Tasks (include but not limited to):


  • Key management
  • Timeous Email response
  • Administrate Reports – Project Management, Weekly invoices (where required), Statements, POA letters
  • Rental and Lease Agreements
  • Lease extension annexures filed and kept up to date
  • Meeting deadlines for tasks, projects and reports
  • Administrate Payprop system
  • Readily available at all time to deal with problems or complaints in assistance with residential maintenance inquiries.
  • Conduct credit checks as per standard procedures.
  • Conduct reference checks on applicants ( Social media, landlord and employment)
  • Manage property/owner database with Long term rentals.
  • Keep PDF’s up-to-date.
  • Keep PMF’s up-to-date.
  • Weekly report on vacant apartments


  • Be the contact between Landlord & tenant and inform landlord about progress with sourcing of tenant.
  • Be the liaison for tenant in terms of suppliers and maintenance work.


  • Administer the Payprop/Averly management system
  • Loading of new properties
  • Loading of new tenants
  • Invoicing and statements
  • Credit Control


  • Ensure that the property be handed over according to the guidelines stipulated in long term standard operating procedures.


To apply for the position, please forward a motivational letter, an updated CV with a picture of yourself to

**Please note that only successful candidates will be contacted. Should you not hear from us within 5 days – please consider your application unsuccessful**

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Applications for this position closed on 12th June 2021